Batch capture
Capture batch and expiry when goods are received, and choose the batch at the till.
Pharmacies
Pharmacy POS software with batch and expiry control and insurance claims at the till
A pharmacy has to know which batch it sold, when it expires and who is paying: the customer or an insurer. SalesLife keeps batch, expiry and insured sales at the till, signs your KRA invoices, and keeps trading when the internet does not.
A sale, from the counter to the ledger
What happens after the pharmacist completes the sale.
StartCustomer sale
- Till
Take the sale
Scan items, apply promotions and loyalty, with supervisor gates on discounts and price overrides.
- Payments
Take payment
Cash, card, M-Pesa STK or Airtel Money, alone or split across tenders.
- KRA eTIMS
Sign the invoice
The sale is signed through the local VSCU agent and the fiscal QR is stored. If it cannot be signed, it queues and retries.
- Till
Give the receipt
Print it, or send it by SMS, WhatsApp or email.
- SalesLife HQ
Sync and stage
The branch pushes the sale to HQ, which validates and stages it. Failed pushes wait in the outbox.
- ERP
Post to the ledger
HQ posts to Dynamics 365 Business Central or SAP Business One once, with audit references.
ResultPosted sale with a full audit trail
Batch, expiry and traceability
FEFO selling
First-expiry-first-out, with expiry filters so short-dated stock is sold or returned in time.
Batch and serial trace
Trace a batch or serial number from receipt to sale to return.
Stock control
Cycle counts, adjustments for damage and quarantine, and reorder suggestions.
Insurance at the counter
Member lookup
Look up a member's insurance card through the SMART B2B API at the till.
Claim submission
Submit the hospital claim file from the till, and capture service details on insured sales.
Credit accounts
Sell on credit to accounts and corporate customers, with limit checks, statements and ageing.
Compliance and control
- KRA eTIMS signing in the sale, with offline queue and retry
- Supervisor approval for refunds, voids, discounts and price overrides
- Role-based access and branch scope for users
- Receipts by WhatsApp, SMS or e-mail
- Multi-branch stock enquiry and transfers between pharmacies
FAQ
Common questions
Does SalesLife support batch and expiry?
Yes. Batch inventory with FEFO, expiry filters and batch trace is part of the platform.
Can insured customers be served at the till?
Yes. SalesLife supports member lookup and claim file submission through the SMART B2B API.
Does it sign KRA eTIMS invoices?
Yes. Sales and refunds are signed through a local fiscal agent, and queued if signing cannot complete.
Can we run several pharmacies?
Yes. Prices, products and users are managed centrally, and stock can move between branches with in-transit tracking.
Keep exploring
See SalesLife on your products, your branches and your ERP.
Book a live demo with a SalesLife retail specialist, or email hello@saleslife.com.