Sells through the outage
Cash sales, cash tender, credit-account sales and local stock lookup continue when the network drops. Sales sit on a local branch database, and failed pushes queue in an outbox and replay on reconnect.
Works with Dynamics 365 Business Central, Finance & Operations and SAP Business One
The retail platform built for Africa.
The retail platform built for Africa.
Seamless with Dynamics 365.
SalesLife runs your tills, stock, procurement and finance in one platform. Cashiers keep selling through outages, M-Pesa and KRA eTIMS are built in, and every sale reaches your ERP through SalesLife HQ with a full audit trail.
- Offline-first cash sales on every till
- KRA eTIMS signing built in
- M-Pesa, Airtel Money and cards
Posted to Business CentralCash sale integrated · Completed
HQ unreachableCash sales continue. Outbox replays on reconnect.
Connects with
- Dynamics 365 Business Central
- SAP Business One
- KRA eTIMS
- M-Pesa
- Airtel Money
- Pesapal
- EazzyPay
- SMART
Why SalesLife
Retail in Africa doesn't wait for perfect conditions. Neither should your POS.
SalesLife is built for African multi-branch operators: offline-first at the till, orchestrated through SalesLife HQ, and connected to the ERP, fiscal and payment systems you already depend on.
Pay the African way
M-Pesa STK Push and C2B, Airtel Money, card terminals (Pesapal, EazzyPay), cash, gift cards and loyalty points, with split tender in one transaction.
KRA eTIMS in the sale flow
Sales and refunds are signed through a local VSCU agent, with the fiscal QR stored on the document. Unsigned invoices queue offline and are retried automatically.
ERP posting you can trust
SalesLife HQ validates, stages and posts to Dynamics 365 Business Central or SAP Business One idempotently. Branch tills never hold ERP credentials.
The platform
One platform for the store, the warehouse, finance and HQ.
Twenty-two functional modules in six areas, from the first scan at the till to the posted ledger entry in your ERP.
0functional modules
0standard reports, PDF and CSV export
0AI agents in the programme
∞offline cash sales
01
Sell
Cash sale, self-checkout, returns and documents.
- Barcode, category grid, advanced search and live food-scale weight
- Split tender with supervisor gates on discounts and price changes
- Hold and resume, cashier handoff, customer display
- Returns, exchanges and assisted refunds with reason codes
- Self-checkout lane and a queue-busting handheld
- Lay-by, gift cards, loyalty, quotations and sales orders
- Till open and close, safe drops, variance and Z-report
02
Supply
Purchase orders, receiving, transfers and production.
- PO to GRN to AP invoice with three-way match
- Inter-branch transfers with in-transit tracking
- Blind cycle counts and variance posting
- Batch with FEFO and expiry, plus serial traceability
- Work orders and recipe BOMs for food and kitting
- Reorder suggestions, rules-based and AI-assisted
- Consignment stock and stock adjustments
03
Finance
Receivables, payables, tax and settlements.
- AR ageing, customer statements and credit-limit checks at the till
- AP invoices, vendor payments and ageing
- WHT certificates, VAT summary and zero-rated disclosure
- M-Pesa C2B and settlement-file reconciliation
- Bank and PesaLink settlement reconciliation
- End-of-day financial batches with review
04
Connect
HQ sync, ERP, fiscal, payments and partners.
- Bi-directional SalesLife HQ sync with an outbox and conflict resolver
- Dynamics 365 Business Central and SAP Business One posting
- KRA eTIMS, M-Pesa, Airtel Money, Pesapal and EazzyPay
- SMART insurance member lookup and claim files
- SMS, WhatsApp and email receipts and documents
- Delivery partners mapped for settlement: Glovo, Uber, Bolt, Jumia
05
Intelligence
Reports, dashboards and local-first AI.
- 112 standard reports that run on local branch data
- Store dashboard: today's sales, hourly chart, top products, payment mix
- HQ dashboard: cross-branch sales, tenders, labour and shrinkage
- Scheduled report export for automated distribution
- Replenishment, anomaly and analytics-copilot agents
06
Trust
Access control, approvals and audit.
- Role-based permissions scoped to authorised branches
- Supervisor approval and two-supervisor dual approval
- Fingerprint and facial approval with TPM-backed storage
- Windows Hello sign-in and automatic till lock
- Encrypted backups and a credential locker for secrets
- Full audit logs on overrides and master-data changes
Processes
See how work flows through SalesLife.
Six everyday journeys, from the first scan at the till to the posted entry in your ERP. Choose one to follow it step by step.
How a sale flows through SalesLife
From the till to the ledger, with fiscal signing and sync in step.
StartCustomer sale
- Till
Take the sale
Scan items, apply promotions and loyalty, with supervisor gates on discounts and price overrides.
- Payments
Take payment
Cash, card, M-Pesa STK or Airtel Money, alone or split across tenders.
- KRA eTIMS
Sign the invoice
The sale is signed through the local VSCU agent and the fiscal QR is stored. If it cannot be signed, it queues and retries.
- Till
Give the receipt
Print it, or send it by SMS, WhatsApp or email.
- SalesLife HQ
Sync and stage
The branch pushes the sale to HQ, which validates and stages it. Failed pushes wait in the outbox.
- ERP
Post to the ledger
HQ posts to Dynamics 365 Business Central or SAP Business One once, with audit references.
ResultPosted sale with a full audit trail
How stock flows from purchase order to payment
Branch procurement, reconciled to your ERP through HQ.
StartStock needed
- Supply
Raise the PO
Create a supplier purchase order. Reorder suggestions come from rules and the replenishment agent.
- Workflow
Approve
Approval chains per document type, with dual approval for high-value actions.
- Branch
Receive the goods
Receive against the PO, in full or in part, with batch or serial capture. Stock posts to the warehouse.
- Finance
Match the invoice
Three-way match of PO, goods receipt and supplier invoice, with a variance queue to resolve.
- Finance
Pay the vendor
Pay posted invoices with a method and reference. AP ageing stays current.
- ERP
Post through HQ
PO publish, receipt confirmation and AP invoice posting flow to Business Central or SAP Business One.
ResultVendor paid, stock and ledger in step
How the trading day closes
Till close, reconciliation and ledger posting without a month-end scramble.
StartTrading day ends
- Till
Close the register
Count each tender, record the variance and sign the cashier out.
- Till
Run the Z-report
Session sales, tender mix and VAT totals in one report.
- Store
Review the EOD batch
Financial close batches are reviewed before they go up.
- Finance
Reconcile payments
Match M-Pesa paybill payments, Safaricom settlement files and bank or PesaLink settlements.
- SalesLife HQ
Push the batch
End-of-day financial batches and till-close events are pushed to HQ.
- ERP
Post to the ledger
HQ posts the day to the ERP, and the month-end POS-to-ERP report confirms they match.
ResultEnd-of-day ledger posting
How a return or refund is handled
Controlled at the till, correct in stock and in the ledger.
StartCustomer returns an item
- Till
Find the sale
Look up the original receipt, choose the lines being returned and record a reason code.
- Supervisor
Approve if needed
A no-receipt return needs a supervisor, and high-value actions can need two.
- Till
Refund or exchange
Refund the tender, or exchange for new items in one transaction.
- KRA eTIMS
Credit note
Where required, a fiscal credit note is signed for the refund.
- Stock
Return to stock
Returned items go back into stock, or are adjusted for damage.
- SalesLife HQ
Post the credit memo
Refunds and credit memos are pushed to HQ and posted to the ERP.
ResultRefund recorded, stock and ledger correct
How a sale survives an outage
Cashiers keep selling, and everything catches up when the connection returns.
StartNetwork or power drops
- Till
Keep selling
Cash sales, cash tender, credit-account sales and local stock lookup continue on the branch database.
- Payments
Pause network tenders
M-Pesa STK and card terminals wait for the connection. Cash and credit carry on.
- KRA eTIMS
Queue the invoices
Unsigned invoices wait in the offline queue.
- Sync
Hold the outbox
Pushes to HQ that fail are queued locally, with retry.
- Network
Connection returns
Retries start and fiscal signing resumes.
- SalesLife HQ
Replay and resolve
The outbox replays to HQ and on to the ERP. A screen resolves any master-data conflicts.
ResultNothing lost, books up to date
How a Customer App order reaches the shelf
From a customer's phone to your branch, with loyalty at the till.
StartCustomer opens the app
- App
Browse and add to bag
Live catalogue, prices and promotions match the till.
- App
Check out and pay
Pay now with M-Pesa, or pay at pickup.
- SalesLife HQ
Queue the order
The order posts through HQ to the branch fulfilment queue, with no re-keying.
- Branch
Pick and prepare
The branch fulfils pickup or delivery from its queue.
- App
Notify the customer
Push notifications confirm payment and pickup readiness.
- Till
Scan the till card
The member scans the till card to earn and redeem points at the register.
ResultOrder fulfilled, points earned
ERP integration
Your ERP stays the system of record. SalesLife HQ keeps it clean.
Branch tills never call your ERP directly. SalesLife HQ validates every document, stages it, and posts it idempotently to Dynamics 365 Business Central or SAP Business One, so a retry never double-posts.
- Master data down: items, customers, vendors, price lists and warehouses pulled from the ERP to every till.
- Transactions up: posted cash sales, refunds, credit memos, end-of-day batches and loyalty movements.
- Procurement to ledger: PO publish, goods receipt confirmation and AP invoice posting.
- Production posting: work orders for food-scale and kitting sales post to the ERP.
- Reconciliation built in: a month-end POS-to-ERP report and audit references on every posting.
- Safe by design: branch POS holds no ERP credentials. Secrets stay with HQ.
↓ HQ to the till (pull)
- Products, barcodes, variants, BOMs and categories
- Customers, groups, price lists, promotions and discounts
- Users, roles and branch access
- Inventory snapshots and HQ stock enquiry
- Tills, locations and payment-method configuration
↑ Till to HQ (push)
- Posted cash sales, refunds and credit memos
- End-of-day financial batches and till-close events
- Loyalty transactions and member changes
- Workstation and till registry
- Audit and operations events
Resilience
- Sync outbox: failed pushes queue with retry
- Conflict screen to resolve local vs HQ master data
- Manual Sync now, master pull and outbox replay
- Operations-health view for sync and fiscal queues
| Flow | SAP Business One | Dynamics 365 Business Central |
|---|---|---|
| Master data | Items, business partners, price lists and warehouses via HQ pull workers | Items, customers and vendors via HQ |
| Sales | A/R invoices, incoming payments and inventory issues from POS sales | Cash sale push and order pull via HQ |
| Procurement | PO publish, GRN to goods receipt PO, AP invoice posting | Purchase documents via HQ staging |
| Production | Work order and production posting for food-scale and kitting | Assembly orders via HQ |
| Reconciliation | Month-end POS-to-ERP report, idempotent posting with audit refs | Integration mapping workbook |
SalesLife Customer App
Your brand, your store, in every customer's pocket.
A whitelabeled mobile commerce app that extends your operation beyond the till. Each client gets a fully branded app, with logo, colours, stores and membership programme, on the same engine that runs your POS, HQ and ERP.
4core journeys
1:1loyalty at the till
M-Pesanative payments
100%whitelabel ready
Screens shown are from a demonstration tenant. Production apps carry each client's logo, colours and membership programme name.
AI platform
Local-first intelligence that never blocks checkout.
Inference runs on the till PC or a branch appliance, so customer data does not need to leave the store. AI is off by default, and agents propose while people approve.
- Local-first No customer PII has to leave the store
- Till-safe Timeouts, circuit breaker and heuristic fallback
- Idle-gated Background runs skip while a till is active
- Human gate Dual approval for price changes, write-offs and draft POs
A1Live
Demand & replenishment
Suggests reorder quantities from sell-through velocity, reorder points and days of cover, with a plain-language rationale.
A2Live
Shrinkage & anomaly
Flags refund spikes, void rates, discount abuse, till shortages and cashier concentration, with a ranked factor list.
A3Live
Analytics copilot
Ask questions in plain English about sales, top products, low stock and refunds. Read-only tools, it never writes.
A4Roadmap
Pricing advisor
Margin-erosion alerts and basket promotion ideas. Never writes prices on its own.
A5Roadmap
Fiscal assistant
Explains eTIMS queue failures, prioritises retries and summarises withholding tax.
A6Roadmap
Loyalty concierge
Guides enrolment, shows tier progress and explains redemption rules.
A7Roadmap
Sync steward
On reconnect, prioritises conflict resolution and outbox replay.
A8Roadmap
SOP coach
In-app help for cashiers, searched from your local procedures pack.
Industries
Built around how African retailers operate.
The same platform adapts to the way each sector sells, stocks and settles.
Supermarkets & FMCG
Fast lanes, self-checkout and a queue-busting handheld for the busy floor. Loyalty, gift cards and delivery partners sit beside branch procurement and cycle counts, with every sale posted to your ERP.
- Self-checkout lane
- Queue busting
- Cycle counts
- Loyalty
- Delivery partners
Self-checkoutand queue busting from the same till software
Food retail & deli
Weighed items integrate with scale hardware. Sold PLUs net inventory through automatic work orders and recipe BOMs, ideal for supermarkets, butcheries and deli counters.
- Live scale weight
- PLU sales
- Recipe BOMs
- Automatic work orders
- Batch and expiry
Recipe BOMraw-material consumption on prepared food sales
Pharmacies & health
Batch inventory with first-expiry-first-out picking and expiry filters, serial traceability, and SMART member card lookup with hospital claim files captured at the till.
- FEFO batches
- Expiry filters
- Serial trace
- SMART member lookup
- Claim file submission
FEFOfirst-expiry picking, enforced at the till
Fashion & general retail
Product variants and barcodes, lay-by with instalment schedules, gift cards with partial redemption, loyalty tiers, and online orders with pickup and delivery queues.
- Variants
- Lay-by
- Gift cards
- Loyalty tiers
- Online orders
Lay-bydeposits, instalments and forfeiture aging reports
Wholesale & trade
Credit-account sales with limit checks at the till, quotations that convert to sales orders or invoices, AR ageing and statements, and a full purchase-to-pay cycle with three-way match.
- Credit limits
- Quotations
- Sales orders
- AR ageing
- Three-way match
Creditlimits checked at the point of sale
Compliance & controls
Fiscalised in-flow. Controlled end to end.
KRA eTIMS signing happens inside the sale through a local VSCU agent. The fiscal QR payload is stored on the document, and nothing is lost if the signer is briefly unreachable.
- Unsigned invoices queue offline and a background worker retries
- SLA breaches escalate to a compliance officer task queue
- Bulk or single fiscal retry, with supervisor approval
- A simulator mode for user acceptance testing without a live VSCU
- Segregation-of-duties exception reporting and a security override log
eTIMSKRA eTIMSSales and refunds signed via VSCU
WHTWithholding taxGenerate, issue and export certificates
VATVAT reportsSummary and zero-rated disclosure
M-PesaM-Pesa reconC2B paybill matching and Safaricom CSV import
BankBank settlementBank and PesaLink reconciliation
SMARTInsurance claimsMember lookup and claim files at the till
2×Dual approvalTwo supervisors for high-value actions
AuditAudit trailOverrides and master-data changes logged
Built for KenyaOther markets: ask us
Deployment
From first install to a fleet of tills.
One Windows package, one first-run wizard, and a branch server model that keeps every till in step.
-
01
Install
Deploy the MSIX package with a Demo or Production profile. The first-run wizard sets the database, till code, currency, HQ URL and an optional AI endpoint.
-
02
Connect
Link the branch to SalesLife HQ, map the ERP posting, and set your payment and eTIMS details. Master data pulls down to every till.
-
03
Go live
Till 1 hosts the branch PostgreSQL database and extra tills discover it and register. Fleet-wide, every till runs the same version.
- Safe-mode recovery start
- Encrypted branch backups
- Pre-close checklist
- Command palette (Ctrl+K)
- Sync outbox view
- Signed release pipeline
Watch
See SalesLife POS in the real world.
Short, honest videos from our YouTube channel: who uses SalesLife, and what a retailer says after going live.
Resources
Download the detail.
Share these with your finance, IT and operations teams. Both are free to download.
SalesLife POS Solution Capability Guide
Every module in detail: sales and till, procurement, finance and tax, HQ sync, SAP B1 and Dynamics 365 BC integration, AI agents, security and deployment.
Download the guideSalesLife Customer App brochure
The four customer journeys, how the app connects to POS, HQ and ERP, and how whitelabel deployment works for each retail banner.
Download the brochure
Solutions
Find the SalesLife fit for your business.
Guides to the topics retailers search for most: tax compliance, payments, ERP integration, offline trading and more.
FAQ
Questions retail and finance teams ask us.
How does SalesLife connect to Dynamics 365 and SAP Business One?
Through SalesLife HQ. Branch tills sync to HQ, and HQ validates, stages and posts documents to your ERP with idempotent workers. The till never holds ERP credentials and never calls the ERP directly. Business Central and SAP Business One each have their own mapping for master data, sales, procurement and production.
What happens when the power or internet goes down?
Cash sales, cash tender, credit-account sales and local stock lookup continue on the branch database. Things that need the network, such as M-Pesa STK push, card terminals, HQ sync and cloud fiscal signing, pause until connectivity returns. Failed pushes queue in an outbox and replay on reconnect, and unsigned eTIMS invoices queue and retry.
Is SalesLife compliant with KRA eTIMS?
Yes. Sales and refunds are signed through a local VSCU agent following the KRA specification, and the fiscal QR payload is stored on the document. There is an offline queue, an escalation path for SLA breaches, and a simulator mode for testing without a live VSCU.
Which payment methods are supported?
Cash, card terminals (Pesapal, EazzyPay and a generic gateway), M-Pesa STK Push and C2B, Airtel Money STK, bank transfer, vouchers, instalments, gift cards and loyalty points, in split tender if needed. Settlement reconciliation covers M-Pesa, bank and PesaLink.
What hardware does it run on?
SalesLife POS is a Windows application, packaged as MSIX, for Windows 10 and 11 tills. It supports live food-scale weight, a second-monitor customer display, a self-checkout lane and a queue-busting handheld companion on the same PC. Share your hardware list and we will confirm it during scoping.
Is the AI switched on by default, and does my data leave the store?
No. AI is disabled by default and runs local-first on the till PC or a branch appliance, so customer data does not need to leave the store. It never blocks checkout, background runs wait until the till is idle, and agents only propose. Actions like price changes and write-offs need human approval.
Can we offer our own branded app to customers?
Yes. The SalesLife Customer App is whitelabeled per retail banner with your logo, colours, stores and membership programme. It shares master data and loyalty with the till through HQ, and orders arrive in the branch fulfilment queue.
How is SalesLife deployed and kept up to date?
Tills install from a signed MSIX package. A first-run wizard sets the database, till code, currency and HQ URL. One till hosts the branch database, other tills discover it, and every till in the fleet runs the same version. Encrypted backups and an operations-health view are built in.
Book a demo
See SalesLife on your products, your branches and your ERP.
Tell us about your business. A SalesLife retail specialist will walk you through the till, checkout, M-Pesa, eTIMS and HQ sync in a live environment, and show the Customer App configured with your logo and stores.
- Live sync into a Business Central or SAP Business One sandbox
- Offline trading, M-Pesa and eTIMS demonstrated end to end
- A whitelabel Customer App with your logo and stores
Email: hello@saleslife.com
Mezzanine Floor, Titan Complex, Chaka Road, Nairobi, Kenya
A Software Dynamics Limited product